Annual Report on Archives Reference Metadata in Euro SDMX Metadata Structure (ESMS) Agency for Statistics of Bosnia and Herzegovina
	1. Contact
	2. Metadata update
	3. Statistical presentation
	4. Unit of measure
	5. Reference period
	6. Institutional mandate
	7. Confidentiality
	8. Release policy
	9.  Frequency of dissemination
	10. Accessibility and clarity
	11. Quality management
	12. Relevance
	13. Accuracy and reliability
	14. Timeliness and punctuality
	15. Coherence and comparability
	16. Cost and burden
	17. Data revision
	18. Statistical processing
	19. Comment
	1. Contact
	1.1. Contact organisation	AGENCY FOR STATISTICS OF BOSNIA AND HERZEGOVINA
	1.2. Contact organisation unit	Department of Demography and Social Statistics - Department for Statistics of Society Development
	1.3. Contact name	Gorana Knežević
	1.4. Contact person function	Head of Department for Society Development Statistics
	1.5. Contact mail address	Zelenih beretki 26, 71 000 Sarajevo, Bosnia and Herzegovina
	1.6. Contact email address	gorana.knezevic@bhas.gov.ba
	1.7. Contact phone number	+387 33 943 851
	1.8. Contact fax number	+387 33 220 622
	2. Metadata update
	2.1. Metadata last certified	15/01/2026
	2.2. Metadata last posted	15/01/2026
	2.3. Metadata last update	15/01/2026
	3. Statistical presentation
	3.1. Data description	Data are published on archives, archival holdings and collections, archival materials, archive activities, visitors and users of archives, and on archive staff classified by type of employment.
	3.2. Classification system	Activity Classifications of Bosnia and Herzegovina for the Cultural Sector (KD BiH 2010).
	3.3. Sector coverage	Other sectors are not covered by this data set.
	3.4. Statistical concepts and definitons	The aim of archive statistics is to produce data on the work of archives and the condition of archival materials in Bosnia and Herzegovina. An archive is an institution where archival materials are permanently preserved, professionally processed, and made available for use. General archive – an institution or enterprise that carries out archival activities on public archival materials from all social sectors. Special / specialized archive – an institution, enterprise, or organizational unit that performs archival activities on materials of a specific creator or specific field (e.g., diplomatic, military, university, theatrical, etc.). Private archive – an institution or enterprise carrying out archival activities, established by a legal or natural person. Archival holding (fonds) – a body of archival materials created through the work of a legal entity or an entity with independent legal status. Personal and family archival holding – a body of archival materials created through the work of an individual or family with significant social impact. This includes documents of legal and natural persons addressed to the individual or family members who are the creators of personal and family holdings. Collection – a set of documents of different provenance, grouped by theme, type, or other criteria. Archival material – written, drawn, printed, photographed, filmed, or audio-recorded original or reproduced materials of special importance for history, culture, and other societal needs, created by government bodies, organizations, socio-political organizations and their organs, civil legal entities, or individuals, regardless of time or place of origin and whether kept within an archival institution or elsewhere. Processed archival material – material that can be used for scientific and other purposes. Unprocessed archival material – material that is so unorganized that it cannot be used for scientific or other purposes. Conventional archival material – archival manuscripts and printed materials. Cartographic archival material – maps, plans, globes, topographic and hydrographic charts, architectural materials, cartograms, relief models, and spatial photographs. User of archival material – any person whose request for access to archival materials is approved and who receives the materials for various purposes, including official, scientific, educational, exhibition, legal, or publishing purposes. Scientific publications – publications based on original and fundamental research, reviewed by individuals with academic qualifications (at least a Master’s degree).
	3.5. Statistical unit	Archives, archival holdings, and materials registered to carry out activities according to the KD BiH classification.
	3.6. Statistical population	Data on personnel in the cultural sector by employment classification (administrative, scientific, professional, technical, and support staff, as well as advisors and associates); data on authors, participants, and members of cultural and artistic entities; data on users of their activities, collections, and holdings; and data on visitors and the activities carried out by cultural and artistic entities.
	3.7. Reference area	Data refer to Bosnia and Herzegovina.
	3.8 Time coverage	Data on culture and arts statistics in Bosnia and Herzegovina, based on the new methodology, have been published annually since 2013
	3.9. Base period	Not applicable.
	4. Unit of measure	In the culture and arts statistics of BiH, the units of measurement include the number of archives, the number of people (employees, visitors, and users), the number of archival fonds and collections, archival materials, exhibitions, and other activities.
	5. Reference period	The reference period is the year.
	6. Institutional mandate
	6.1. Legal acts and other agreements	Law on Statistics of Bosnia and Herzegovina Annual Work Plans of Bosnia and Herzegovina Statistical forms with methodology for reporting in the field of culture
	6.2. Data sharing	The Federal Office of Statistics of Bosnia and Herzegovina, the Republic Institute of Statistics of Republika Srpska, and the branch of the Agency for Statistics of Bosnia and Herzegovina in the Brčko District.
	7. Confidentiality
	7.1. Confidentiality-policy	Confidentiality of statistical data is regulated by law and the personnel conducting statistical surveys has the legal obligation to protect confidentiality. Law on Statistics of BiH (Off. Gazette of BiH 26/04 and 42/04 - Chapter XI - Article 23.-29.) establishes the principle of confidentiality as one of the main principles. Agency for statistics of BiH distributes statistics in line with statistical principles of the European Statistics Code of Practice and in particular with the principle of statistical confidentiality.
	7.2. Confidentiality-data treatment	The document "Rules on the Protection of Statistical Data in the Agency for Statistics" lists procedures for ensuring confidentiality during collection, processing and dissemination - including protocols for securing individual data being accessed, rules for defining confidential cells in output tables and procedures for the detection and prevention of subsequent disclosures as well as access to microdata for research purposes.By signing the Memorandum of Understanding with Agency for statistics of Bosnia and Herzegovina, data users having access to individual data are obliged to:treat individual anonymized data as confidential in accordance with the rules, regulations and procedures,ensure adequate protection of individual data in accordance with the rules, regulations and procedures,protect the transfer of microdata and destroy the media where the data are, as well as the accompanying documentation, five days after the publication of the results.
	8. Release policy
	8.1. Release calendar	At the end of December every year, BHAS announces the Release Calendar with the precise date and time of publication of the statistics for the following year.
	8.2. Release calendar access	The Calendar placed on:
		https://bhas.gov.ba/Calendar/
	8.3. User access	The data is disseminated to all users through the official web site of Agency for statistics of Bosnia and Herzegovina, at the same time new release is also e-mailed to the media and to the all users from user database:
		bhas.gov.ba/Calendar/Category/36
	9.  Frequency of dissemination	Culture and arts statistics of Bosnia and Herzegovina are disseminated on an annual basis.
	10. Accessibility and clarity
	10.1. News release	No press releases are published.
	10.2. Publications	Thematic Bulletin "Culture and Arts"
		bhas.gov.ba/Calendar/Category/36
		Bosnia and Herzegovina in Figures – Section "Culture and Arts"
		NUM_00_2024_TB_1_EN.pdf
	10.3. On-line database	On-line database are not available.
	10.4. Micro-data access	Micropods are not available.
	10.5. Other	There are no other means of dissemination.
	10.6. Documentation on methodology	https://bhas.gov.ba/data/Publikacije/Metodologije/CUL_01_2025_MD_0_BS.pdf
	10.7. Quality documentation	The quality report is available on the BHAS website at:
		bhas.gov.ba/Content/Read/90?title=Planiprogramrada
	11. Quality management
	11.1. Quality assurance	Quality Management Policy as an element of the system of quality management generally is related to following components: product quality of process as well as other elements of system for quality management, such as planning and controls. To assure the quality of processes and products, Agency for statistics is in implementation of Quality management model (TQM) done using CAF tool. The Common Assessment Framework (CAF) is a total quality management tool developed by the public sector for the public sector, inspired by the Excellence Model of the European Foundation for Quality Management (EFQM). Process of self-assessment identifies and monitors all organization results, provides feedback on organizational capacity and results of policy and planning processes. Scoring tool for self-assessment has 9 key indicators and 28 criteria based on which it is possible to measure management level achieved and determine which are the critical points for improvements in future. It looks at the organization from different angles at the same time: the holistic approach to organization performance analysis. BHAS use „The CAF guidelines for implementation“ and 10-step implementation plan therefore developed to help organizations to use it in the most efficient and effective way. Process of self-assessment identifies and monitors all-important organizational results and provides feedback on organizational capacities and results of policy and planning processes. This model of quality monitoring requires development of standardized questionnaire that includes all principles in model. Agency for statistics of BiH is committed to quality assurance in the production of official statistics based on the Article 19, Paragraph (1) “Law of Statistics BIH, Official Gazette of BiH 26/04; 42/04”. In order to ensure the quality of statistics Agency developed a document Policy and programme of the quality management which is available on web site:
		bhas.gov.ba/Content/Read/90?title=Planiprogramrada&lang=en
	11.2. Quality assessments	Quality of official statistics’ products (main indicators/statistics) are regularly assessed in quality reports through calculation of quality indicators. On other hand, processes included in statistical production are assessed by specific process quality indicators in quality reports and additionally trough GSBPM documentation.
	12. Relevance
	12.1. User needs	Key users of data from statistical research are: the public sector (government and other public administration institutions such as the Ministry of Justice of BiH, the BiH Ministry of Interior, the BiH Prosecutor's Office, the BiH Courts, the HJPC, the High Judicial and Prosecutorial Council, the Council of Ministers and the Government of the Entities and the BD; Ministry of Labor and Social Policy, Agency for Gender Equality and Entity Gender Centers), economic subjects, science, research and education (faculties and research centers), general public, media (broadcasters and print media), foreign users (Eurostat, UNODC USAID, UNDP, UNICEF, embassies of foreign countries, foreign media).
	12.2. User satisfaction	There is no specific user satisfaction survey for this survey. One of the key elements in securing the quality of statistical data is monitoring user’s satisfaction. The results of User Satisfaction Survey are available on:
		AZK2023_BS.pdf
	12.3. Completeness	All key indicators required by domestic users are calculated.
	13. Accuracy and reliability
	13.1. Overall accuracy	Not applicable.
	13.2. Sampling error	Not applicable.
	13.3. Non -sampling error	Not applicable.
	14. Timeliness and punctuality
	14.1. Timeliness	The published data are final.
	14.2. Punctuality	The release was published on time.
	15. Coherence and comparability
	15.1. Comparability-geographical	The survey is internationally comparable, but it is primarily used for national purposes.
	15.2. Comparability-over time	Data have been published annually since 2013.
	15.3. Coherence-cross domain	There is no relevant research carried out by another organization.
	15.4. Coherence-internal	No similar research has been conducted to compare the data.
	16. Cost and burden	The annual operating costs for carrying out the research are reflected in the material costs and the number of hours worked by the employees of the Agency and the branches of the Brčko District Agency. The data are taken over from administrative sources and therefore there is no direct burden on respondents.
	17. Data revision
	17.1. Data revision-policy	The Agency for Statistics of Bosnia and Herzegovina currently does not have an official document regarding a revision policy.
	17.2. Data revision-practice	No revisions have been planned or carried out.
	18. Statistical processing
	18.1. Source data	Data are collected from the statistical institutes of the Federation of Bosnia and Herzegovina, Republika Srpska, and the Brčko District.
	18.2. Frequency of data collection	Data are collected annually by the entity statistical institutes of Bosnia and Herzegovina. Archive statistics cover all archives that operated during the period from January 1 to December 31 of the reference year, regardless of the total number of working days.
	18.3. Data collection	Data are collected using the 'Statistical Reporting Form for Archives.
	18.4. Data validation	The Agency for Statistics of Bosnia and Herzegovina, the entity statistical institutes, and the Agency’s branch in the Brčko District validate the data. After the reports are collected, the Federal Office of Statistics, the Republic Institute of Statistics of Republika Srpska, and the Agency branch in Brčko District check coverage and data accuracy and perform logical and arithmetic controls.
	18.5. Data compilation	No procedures are applied to the data to derive new information beyond the given set of rules.
	18.6. Adjustment	Statistical methods for series adjustment (e.g., seasonal adjustment) are not applied.
	19. Comment	-